Office Relocation Checklist: A Step-by-Step Guide
Relocating an office is a complex project. This checklist will help you plan, execute and settle into your new space with minimal disruption.
3 Months Before: - Appoint a move coordinator - Set a budget and timeline - Notify your landlord (check lease terms) - Get quotes from removal companies (VanJet offers commercial rates) - Plan the new office layout
2 Months Before: - Notify clients, suppliers and partners - Update your business address with HMRC, Companies House, banks - Order new stationery, signage and business cards - Arrange IT infrastructure at the new site - Book parking permits for moving day
1 Month Before: - Begin packing non-essential items - Label all furniture and equipment - Schedule utility transfers (broadband, electric, water) - Arrange cleaning at both premises - Confirm the moving date with VanJet
Moving Week: - Back up all digital data - Pack personal desks and sensitive documents - Brief staff on the moving schedule - Ensure lift access is booked at both buildings - Prepare "day one" essentials box (kettle, mugs, loo rolls)
Moving Day: - Supervise loading and assign a team at each end - Check inventory as items are loaded and unloaded - Test IT and phone systems at the new office - Distribute keys and access cards
After the Move: - Update Google Business Profile and website - Send "we've moved" announcements - Arrange a walkthrough of the old premises - Celebrate with your team!
Frequently Asked Questions
How long does an office move take?
A small office (5–10 desks) typically takes 1 day. Larger offices may need a weekend or phased approach.
Can VanJet handle IT equipment?
Yes. VanJet drivers handle computers, monitors, servers and printers. We recommend specialist IT support for server disconnection/reconnection.